Write a letter

How to Write a Letter of Recommendation for Immigration Operations

Individuals involved in immigration procedures often need letters of recommendation from colleagues or community members for additional support in the application. Judges or other government officials use these letters to determine the applicant’s personality traits. If you need to write such a letter, ensure it includes all the necessary information.

Preparing to write the letter

Understand the nature of the immigration process.

The first step is to determine the type of immigration process the person is involved in. For example, reference letters can be used in deportation proceedings. The letters can also be part of the naturalization process. Other reasons include: Providing evidence of a relationship, such as a genuine marriage, Confirmation of employment or residence, Evidence of abuse (emotional or physical), and Confirmation of a credible fear of persecution by an asylum seeker.

Talk to the applicant.

Ask the person for a list of key points that should be part of the letter. For example, it might be required to describe an experience that took place in a professional environment that highlights the candidate’s passions and strengths of character. In addition, you can ask the applicant for a CV or other background information. These details can be used to guide you through the writing process efficiently.

Find examples.

You can find examples of testimonials online using simple searches. Revise all bullet points to serve your purpose and convey sincerity and credibility. An example written in English can be viewed at the following link

Write the letter

Include the date and salutation.

The letterhead should include the date, while the salutation is a few lines below. If it is unclear to whom the letter is to be addressed, use the following phrase: “Dear Sir or Madam”. If you are the applicant’s employer, the letter should follow company letterhead.

Write an introduction.

Use the first paragraph to introduce yourself. Include your name, occupation, and relationship to the applicant, as well as your own country of origin. Also, describe how long you’ve known the applicant by referring to specific dates, locations, occupations, etc.

Describe the personality traits of the applicant.

In the second paragraph, you should provide specific examples that indicate what the applicant is trying to prove to the immigration officer. For example, a certificate stating the applicant’s positive character traits may be required to prevent deportation. On the other hand, the applicant may need your help to prove that the relationship with their partner is real and not fake. Furthermore, it may be necessary to prove that the applicant is traumatized and suffering from the consequences of persecution in their home country. Regardless of the exact content of the letter, always try to provide specific and detailed information. If you are writing the letter to provide evidence of possible abuse, you should explain why you believe the applicant experienced trauma in their home country. Medical diagnoses should be presented in lay language. For example, you could point out that the person suffers from nightmares, weight loss, and other signs of anxiety and panic.

Explain the work ethic if relevant.

If the applicant is an employee or volunteer, you should include their job title and skills in the letter. Also, provide the necessary information on the dates, period, and place of employment. It’s also important to express your opinion on how honest and trustworthy the applicant is. Give examples and details for each. Don’t just say that “[Name] has good moral character and cares about people.” This phrase is too general. Support your statement with details and specifics to help the reader understand why you think they have those traits. Instead, you could write, “For the first six months, Mr. XY’s job was to drive the shuttle bus from the homeless shelter to the soup kitchen. He was always on time and very friendly with the staff and customers. Once a customer, his wallet forgotten it on the bus, Mr. XY immediately passed it on to me without any content being missing.”

Close with a warm recommendation.

The letter should end with a strong recommendation. If the applicant aims to avoid deportation, say something like, “Due to my close acquaintance with [name of person], I strongly recommend that he not be deported.” If the letter is going to be used for immigration, you could say something like, “In my opinion, [name of person] would be an honor to our country. Accordingly, I recommend that he be naturalized as soon as possible.

Add your contact information.

You must allow the government official to contact you. You should include your office number and email address on the letterhead. If your mailing address isn’t on the letterhead, include it. Also, state the times when you are easy to reach. After you’ve pasted your contact information, close with “Best regards.” Leave a few lines below, then add your name.

Sign the letter.

Use black or blue ink. In most cases, it is not mandatory to have the letter notarized, but you can still consider it. Having the letter notarized means removing any doubts about your signature. You should have the letter notarized if the applicant is in a deportation procedure. If you want the letter notarized, wait with your signature first and take the letter to a notary. Make sure you have the necessary identification documents, such as your driver’s license or passport.

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About the Author

Lillie Byrd

Lillie Byrd is a saving expert for CouponKirin. He has been a newspaper reporter and editor, authored a personal finance book in 2012. She previously was a reporter at Digital Journal, covering consumer products, society, and other business topics. She also has a certificate in finance from Boston University.